1. On Friday March 26 at 7pm, we will be leading the Stations of the Cross in the church. Christina Agustin is coordinating volunteers, so if you would like to help, please get in contact with her, or contact us here: http://www.lukefive.org/contact.

2. At next week’s YAM meeting, we will be holding nominations for the next board. More on that below. Melissa will be leading after that, on the topic “The First Twelve Weeks”, speaking about the spiritual adoption program that we have been involved in for some time now.

3. At the March 23rd YAM meeting, we will be holding elections for the new board. To see the position descriptions, please click on the following link: http://tinyurl.com/YAMPositions

If you are interested in nominating yourself for any of the positions and/or have any questions about any of them, please come to next week’s meeting or send us a message and include which position you are interested in and/or have questions about. Please message us your self-nomination and/or questions if you can’t make it to next week’s meeting.

That’s it for now.
Thanks all.

-Derrick

October

Oct 3: California Documentary Festival. Meet at 9:40 pm in front of the Empire theatre for the film starting at 10. See Derrick for info.

Oct 10: 40 days for Life. Meet at St Luke’s at 11am to carpool. See Tom for info.

November

Nov 7: Board game night/potluck at the Orlando house. See Tom or Jill for info.

Nov 14, 8am – 1pm: Helping at the Foodbank. See Jackie for info

December

Dec 13:  4th Annual YAM Christmas Caroling at local Nursing Homes, starting at 1:30. See Jackie for info

Dec 15 (tentative): Advent party and sort glove/hats/scarves for Rosemarie Doyle project. See Christina for info.

Fundraiser: “Tom’s Mom’s” greeting card and hot beverage sale. See Tom for more info.

January

Jan 15: Thunder hockey game at Stockton Arena at 7:30 pm. See Steve for info.

Jan 23: Walk for Life West Coast in San Francisco.

Jan 29-31: Youth 2000 retreat. Attend or volunteer. See Christina for info.

Stay tuned for details…

Board members present: Cristina Delgado, Nancy Barger, Irma Margo, Ferdi Pura, Tom Orlando, and James Garcia

I. Regular Tuesday YAM meetings:

During the board meeting it has been decided that the topic or themes to do in Tuesday meetings are the following:

- Morality (e.g. contraception, stem cells, assisted suicide, abortion, and etc.)

- Theology of the body – web links to books and articles related to this theme will be posted in the lukefive.org web site under Yam Meetings.

- Apologetics – This theme is about charitably defending the faith

- Mass explains – In this theme a presenter will choose one practice in church during mass such as the Eucharist, baptism, readings and etc. and why we do it as Catholics and what is it mean to you.

There will a sign-up sheet on Tuesday meetings for each topics and themes. If any members have questions or concerns fill free to email stlukesyam@catholic.org, make sure the subject of your email is “Tuesday Topics and Themes.”

II. Group meeting room:

The board is also considering getting a new room for Tuesday meetings as the YAM members grow and coordinate with other church groups with other counties and cities. A plan is at work to figure out which room can be use in Saint Luke’s during Tuesday night.

III. Membership Drive:

There will be a YAM membership drive on either the week of Easter or Mid April 2009.

IV. Service events:

We are hoping we can have Nancy Bonnet, a pro-life advocate to talk to the group. It has also been proposed that YAM will hold a “Soup Supper” on March 27th or April 3rd. There will be more announcements about Nancy Bonnet and “Soup Supper” on the lukefive.org under upcoming events.

V. Social Events:

We are planning to have an event we call “Circle of Friends” on May 2009, a social networking event with the purpose of getting to know other young adults from other organizations. Stay tuned about this event as the timeframe nears.

VI. Fundraiser:

The fundraiser will be held on April 25th and 26th. We will sell beef jerkies and snow cones. If you want to help let us know on one of the Tuesday meetings.

The board and other Yam members present on Saturday night decided that there should be topic lists that members should choose from to present during every Tuesday night meetings rather than picking topics that comes to mind. The following are some of the suggested meeting topics:

- The sacraments

- Theology Books fiction or non-fiction

- Humane Vitae

It is also a good idea to brainstorm more topics during Tuesday meetings to add more topics to the lists.

II. Security:

An idea was presented about having a security person in charge of the website.

III. Improving communications among members:

There is a discussion of coming up with a better way for people to respond to Evites. One idea is to have Evites send a reminder 2 weeks ahead for upcoming events. In addition, we believe that we should send attachments of our calendar in PDF form and post fliers about events in college kiosks’.

IV. Formal events:

Another idea presented is that YAM should plan a formal event once every month.

• President
• Vice-president/events coordiator
• Treasurer
• Secretary
• Facilities Coordinator
• Publicity Coordinator

See below for full description of the duties of each board member…

President

The following duties are to be completed by the president or a person the president appoints to act on his/her behalf

1.      Provides support and assistance to other group leaders to make sure their duties are completed

2.      Casts deciding vote in event of a deadlock and makes executive last-minute decisions when needed

3.      Meets with Paul, the Youth Ministry Coordinator, to review plans and needs.

4.      Organizes board meetings at least once a month or as needed

5.      Organizes election process for the upcoming term (held in Feb and Aug)

6.      Does research how to run young adult ministry, events, etc.

7.      Works directly with all other officers.

Vice-President (AKA Events Coordinator)

The following duties are to be completed by the vice-president or a person the vice- president appoints to act on his/her behalf

1.      Ensures there is at least one social or service event planned every month

2.      Work with secretary to keep up calendar of special events

3.       Works in conjunction with the publicity coordinator to publicizes events at least 2 weeks in advance

4.      Works in conjunction with facilities coordinator to confirm arrangements for events, as needed, at least 3 days in advance (e.g. reservations, transportation)

5.      Works with Treasurer to obtain funds for events, if needed.

6.      Elicits feedback from the group on what type of events to plan.

7.      Posts highlights of events, including pictures, on the group website.

Treasurer

The following duties are to be completed by the treasurer or a person the treasurer appoints to act on his/her behalf

1.      Works with vice-president and publicity officer to conduct a YAM fundraising drive quarterly, or more often if needed

2.      Counts and records amount of money collected at fundraisers

3.      Deposits funds with parish accountant, Vickie.

4.      Collects reimbursement forms and reimburses members from group fund as needed/voted on by group

5.      Prepares quarterly report on income/spending and posts it on the website.

Secretary

The following duties are to be completed by the secretary or a person the secretary appoints to act on his/her behalf

1.      Writes a brief summary on the website of what happens at each weekly meeting (including topic, key points/highlights, and number of people in attendance)

2.      Takes detailed notes during planning or other meetings and posts them on the website

3.      Ensures facilitators are signed up to lead Tuesday meetings

4.      Works with vice-president to keep a calendar of facilitators for Tuesday meetings

5.      Works with all other officers to send group emails as needed. (all board members may have access to group e-mail address)

Facilities Coordinator (AKA Key Keeper)

The following duties are to be completed by the facilities coordinator or a person the facilities coordinator appoints to act on his/her behalf

1.      Gets room key from the rectory office during “business” hours and returns the key to the rectory after the meeting Tuesday meeting.

2.      Ensures weekly and planning meetings start and end on time.

3.      Works with secretary to arrange refreshments for the weekly meetings

4.      Works with vice-president to confirm logistical arrangements

Publicity Coordinator

The following duties are to be completed by the publicity coordinator or a person the publicity coordinator appoints to act on his/her behalf

1.      Works with vice-president to publicize events on website, e-mails, St Luke’s bulletin, etc.

2.      Publicizes group and encourages membership within parish and in other areas (e.g. other parishes, Catholic radio, local college campuses, etc.)

3.      Ensures new members are welcomed and introduced to others

Please Note:

1. These positions will each have a six month term; leaders have the right to resign if needed before the 6 months are up
2. All elected must commit to meeting at least one per month after a short regular YAM meeting
3. Duties and positions will be evaluated as needed and before each election

• We will be heading to the Stockton Thunder Faith NIght on Friday, Feb 27. Please let Gus or Jackie know if you are coming by Feb 13 so we can get seats together. (Thanks Gus)
• Re: snow-shoeing 3/7. Free shoes go quickly at Big Trees, but the can be rented at REI (Thanks Nancy)
• No response from Catholic Charities yet as to how we can help during Lent. (Thanks Nancy)

New ideas

• Pray outside abortion clinic during regular meeting once a month
• Help at crisis pregnancy help center during Lent.  Cristina will call her contact at one,  Nancy Bonet
• Lead Lenten soup supper and stations

Upcoming events

Walk for Life-Jan 24 at 11 am–Kevin will find polls to mount our YAM banner for the walk. There will be a social for young adults at 8pm at St Dominic’s in SF that night. Will arrange carpools next week.

“40 days” viewing-Jan 31 at 7pm–Tom and Kevin will take tickets/”bounce”; Nancy and Jackie will sell tickets at the door; Krisz will be “wing man.” May go to dinner before or after at Valley Brew, or drinks after at Centra’l.

Basketball: Priests vs. High school youth group-Feb 16 ~6 pm–Cheer on the priests,  seminarians, and teens as they play to raise awareness about vocations, raise a few dollars, and fight for bragging rights.

Parish Lenten Mission-tentatively Feb 28

Proposed events

Snowshoe tour at Big Trees–tentative date set at Mar 7. Tour starts at 1 pm. Jackie will confirm tour is being done the week before. Drivers will be needed as some members expressed hesitation to drive in the snow. Jackie’s sister and Nancy’s friend may be willing to drive.  Suggestion made to look at ski resorts/snow parks in the area to go to afterwards; Nancy will look into that.

Lenten service activites–suggestions included 1. Working at the food bank (Jackie will contact them)   2. Working with Catholic Charities on a project (Nancy will contact them)   3. Visiting the elderly (Tom will research)    4. Ministering to homeless on the streets with Dr Jack Holler’s group (Krisz will call him)

Professional sports event–1. Gus will look into going to a Stockton Thunder hockey game and find out when their “faith night” is.  2. Tom may be able to get free tickets to a UOP basketball game

Sporting day–1. Nancy will research playing frisbee golf at Oak Grove park    2. Sports in Church field-tentative date April 19. Play kick ball, dodge ball, ultimate frisbee,  or monster ball (will decide later) in the field after 12:30 Mass. Jackie will call the rectory to reserve the field.

Visit to Oakland Cathedral-no date set yet

Women’s/Men’s retreats–suggestion to have them, but may be better to find group already holding them instead of doing ourselves, e.g. Legionaires or at retreat house in Cupertino. Irma will look into upcoming retreats for men and women.

YAM Mass–suggestion to have YAM members attend Mass together once a month then go out to eat after Mass. Suggested alternating between Lodi and Stockton, as members from Lodi are increasing. Will start 1st Sunday of Feb at 6pm Mass at St Anne’s, then 1st Sunday of March at 12:30 Mass at St Luke’s, and so on.  Meet in front of church 5-10 minutes before Mass starts.

Book exchange–Tom suggested everyone bring in Catholic books to meetings on a specified day TBA and have members exchange books.

Cruise for Single Catholics–Melanio may be organizing a 3-4 day cruise this summer for single Catholic people in the area. More info to come.

Delta Cruise–suggestion of doing afternoon or evening delta cruise once weather warms up

Updates 

YAM announcements–bulletin announcements were sent to Presentation, St Anne’s, and Annunciation. No word from UOP Newman Center.

Spiritual Advisor/guest speakers–1. Invite Fr Matthew and Paul to planning meetings    2. Talk with Anne Marie Avensino, Diocese director of youth and young adult ministry     3. Remind members they can invite guest seakers when they sign up to lead weekly meetings

Board positions

President vacancy–Jackie will assume President’s duties until next election. Krisz will take over finding leaders for weekly meetings until next election.

Board positions–will end meeting at 9pm on 2/3 and have short meeting to discuss more fully leadership positions and what duties leaders have.     Suggested changes: 1. VP/Events will lead a planning meeting for those in group who want to participate every 2 months. Have short Tuesday meeting, then planning meeting afterwards until 9:30.      2. Key keeper will also call meetings to order, introduce speaker/leader, and make sure meeting stays topically on track and within time limits

Election–next “election” will be Feb 17th. Will use same format: ask for volunteers in writing, then vote/negotiate among those who want certain positions.

Front (This text can be centered or to the left-hand side in smaller print)

Back (This will be centered and in large print)

Back 2 (Do you like this better?)

Board meeting 10/12, 6:45-7:00 pm:
Present: John, Cristina, Tom, Jackie, Nick G (observing) 
 
Note: [ ] indicate information that is relevant but not actually discussed at the meeting
 
 
Updates on old business
Bulletin Announcements
-John is working with Kenny, and they should have advertising announcements to parishes to put in bulletins this week
 
[Envelope collection
-Still scheduled for this week's Tuesday meeting]
 
Suggestions from YAM members
Suggestion box
-Idea from member Christina to have suggestion box available online and/or at meetings
-John reports suggestion area is available in the “contact us” section on the website
-No objections to suggestion box at meetings
 
Chaplain/guest speaker
-Idea from member Christina to have a chaplain or spiritual advisor for YAM, either priest, deacon, brother, sister, or qualified lay person.
   -No objections to spiritual advisor, but concern regarding availablity of such a person to be chaplain, particularly a priest.
-Also suggested have guest speakers at Tuesday meetings regularly, perhaps once a month
   -Guest speakers could be arranged by individuals who sign up to lead on a particular week
 
Upcoming events
Walk to Abortion clinic
-Youth group is having candlelit walk to abortion clinic on 10/19 after 5:30 Mass
-Young adults are invited
 
Proposed events (with tentative dates)
UOP Newman Center Mass Publicity
-Speak regarding YAM and/or give out business cards at 8pm Newman Center Mass
-John to visit Newman Center this week to arrange
-Proposed date: 10/26
 
Halloween Party
-Jackie and Christina to host party on 10/31 at their house in Lodi
-Entertainment may include karaoke, games, passing quarters to children (or candy if we run out of quarters)
[-Tentative start time: 7pm. May start earlier for those who want to go to All Saints' vigil at St Anne.]
 
Advent retreat at Lake Almanor
-Weekend retreat to prepare for Advent
-Cristina’s aunt and uncle have offered their cabin for YAM events
-First and second weekends of Advent not good (1st=Thanksgiving weekend; 2nd=Crisitina gone)
-Proposed date: Weekend of Nov 22 [note: later learned of potential conflict with Knights of Columbus dinner on 11/22 and Cristina will be out of town...possibly Epiphany retreat??]
 
3rd Annual YAM Christmas caroling at nursing homes
-Proposed date: 12/21
 
 
Other proposed events
Viewing of Kenny’s video(s) at Empire theater
-Cristina is friends with management and will talk to them
-John had cousin who has showed a video there and will talk to him about the process

Visit to Oakland Cathedral
[Cathedral was consecrated 9/25. They do give tours: http://www.ctlcathedral.org/]
 
Bowling
-Last one was successful
 
Games night
-Last one was successful
 
Next Meeting: TBA